Most often fundraising efforts of organizations go futile because of improper planning and lack of effective fundraising strategies. No matter how effectual an organization is in implementing field projects, they generally have to struggle when it comes to raising funds.Section 1: Tips for enhancing conventional methods of fundraisingPlan well in advance: Planning is the key and that’s why do not wait till your project comes to an end. Start planning at least a year in advance, so that you have … [Read more...] about What are the tips to boost funding efforts?
Donor relationship management (DRM) is the process in which an organization strengthens the relationship with donors to enhance donor engagement and donor retention.Most often NGOs hire fundraising officers or consultants to take care of resource mobilization, but neglect the area of donor retention or relation building. You don’t have to hire any expert to manage your relations with Donors, all you need is a clearly defined plan and possess effective communication tools. With the advances in … [Read more...] about What is Donor Relation Management?
Non-profits have so much to worry about these days, like finding funds, acquiring and retaining donors, core work, projects and activities. Being occupied with so many things at once does not let the non-profit organizations ‘think’ like an organization sometimes. People working at non-profits end up feeling that they have much more to look for outside the organization, rather than inside it. Management pioneers have stressed on the need to develop strategic thinking, developing and nurturing … [Read more...] about What is Succession Planning?
Transparency and accountability are core values deeply embedded in an NGO. Since NGOs exist for carrying out voluntary work, it is expected that their actions demonstrate honesty, responsibility and answerability.According to Transparency International, "Transparency is about shedding light on rules, plans, processes and actions. It is knowing why, how, what, and how much. Transparency ensures that public officials, civil servants, managers, board members and businesspeople act visibly and … [Read more...] about Why are the concepts of transparency and accountability important for NGOs?
Here is a checklist of policies and other management systems necessary for NGOs to run effective organizations and mobilize resources for development work. Organizational Chart for your NGOEqual Employment Opportunity and Affirmative Action Statement in NGOsLeadership Succession Plan for your NGOHuman Resource Management System for NGOsJob Descriptions for NGO StaffPersonnel PolicyCommunications PolicyComputer PolicyProcurement PolicyFixed Assets PolicyFinance PolicySource: … [Read more...] about Can you give me a list of management policies used by NGOs?
What is core funding?Core funding is usually defined as financial support that covers basic “core” organizational and administrative costs of an NGO, including salaries of non-project staff, rent, equipment, utilities, and communications.Why is core funding important?Core funding is important for the long term financial sustainability of an NGO and its effective functioning. There are many important long-term benefits of core funding to consider:Improving project quality.Help reduce staff … [Read more...] about How to Get Core Funding?
Before developing your program idea into a concept note, it is worthwhile to invest time and energy into conducting proper research. Research plays a vital role in enriching your concept note and brings depth to your writing too. Typically, you might need to put in some research on the following aspects:Context setting and needs assessment: It would mean using primary and secondary research to build the context, to define the problem and to establish the need for the solution that your program … [Read more...] about How to research ideas before writing the Concept Note?
Below are some of the standard systems followed and mentioned in the financial policy manual:Bank Receiptsa) All receipts are to be acknowledged by issuing an official receipt. The date of receipt, its accounting and the date of deposit of the check/draft to the bank account should be the same. The relaxation can be only in view of banking hours or bank holidays.b) The bank deposit slip should be attached with the Receipt Voucher.c) No receipt should be issued on the last day of the month if the … [Read more...] about What should one keep in mind while managing NGO finances?
Marketing mix is used as a tool by the managers to design marketing plans and to achieve desired results. It comprises of 4 Ps: Product, Place, Price, and Promotion. Drawing a parallel with NGOs:The Product for an NGO is the cause or idea it supports or a core programme or project. Price is the budget to be asked to the donor, the project or program cost. Promotion refers to all the methods of communication that a marketer may use to provide information to different stakeholders about the … [Read more...] about How Marketing and Communication Strategies can help NGOs achieve Fundraising Success?
The principles of good governance hold true in the dynamic environment the NGOs face today as the issues of accountability, transparency, responsibility, disclosure practices and organizational relationships among the board and stakeholders have come to the forefront in the case of NGOs.It is thus advisable for NGOs to follow good governance practices, to strengthen its own internal structure, to avoid any crisis arising out of poor governance, and to establish the public image and credibility … [Read more...] about How to establish Effective Governance in Your NGO?
All grant making organisations have their own ways of working, but almost all of them approach the grant making decision process in a relatively similar way. All funding organisations want to know certain pieces of information such as how your organisations values align with theirs, your track record and the impact that your proposed project will make on the community. This short guide will provide you with an insight into how grant makers reach decisions and how you can position your next grant … [Read more...] about What do funders look for in a grantee?
Grant proposal writing is the “Go big or go home” of the fundraising world. When successful it can regenerate entire organisations and communities. When it goes wrong you have potential lost hundreds of hours of work and investment with very little to show for it.Our experience actually shows that in some cases receiving a letter of rejection from a grant making foundation is not always the end of the road. We’ve compiled a series of actions you can take to revive your application if you receive … [Read more...] about What to do if your grant proposal is rejected?
Problems in Writing ProposalsThe following are the common problems we face while trying to write a proposal:Confused about the format?There are as many proposal formats as there are a number of donors and each donor as a different format. Although the basic information requested by various donors is generally the same, yet we often encounter snags that make the entire process confusing.Planning problems?Although a good idea exists, yet when we try to plan it out extensively, we face many … [Read more...] about What are the challenges and problems in writing proposals for raising funds for my NGO?
Sustainability, a word frequently used across several disciplines, has become part of our everyday lexis. Origin of the word Sustain dates back several centuries, from two latin words sus which means- up and tenere meaning to hold. The current use of the word implies something that continues for a long time. Steps to sustainability Before you start writing the sustainability plan, discuss with your project team about the various processes and mechanisms that can be utilized for ensuring … [Read more...] about What steps do NGOs need to follow to remain sustainable?
Below are some steps for achieving programmatic sustainabilityCommunity involvement: involving the community is the key to have long term impacts from any projects. Make sure that your project involves the community at various stages, this will give them ownership of the project and there are high chances that they may continue with some project aspects even after the project duration. As the entire process will be participatory the skills and knowledge gained by the present group of people, … [Read more...] about How can NGOs ensure that they achieve programmatic sustainability?
Significance of a great project title:It gives a glimpse of the project described in the proposalIt informs the donor about the project aim, location, focus and beneficiary (or need)A great title captures the donors’ attention with its uniquenessIt makes your proposal memorable and keeps it on the top of donors’/ selectors’ minds when making the decision.All these qualities can bring your project proposal a notch higher than the rest, given that your proposal is already among the best ones in … [Read more...] about What type of Project Titles Could impress a Donor?
An online scam is a fraudulent activity carried out over the Internet by providing incorrect information for the purpose of stealing money or assets from victims. Online scams are one of the biggest threats to businesses and governments around the world as they end up with severe financial losses and mental and emotional harassment of victims.According to the Consumer Sentinel Network, which is maintained by the Federal Trade Commission of the United States Government, there were 535,000 … [Read more...] about How NGOs can identify Genuine Grant Opportunities and Donor Organizations and avoid Scams?
False Promise of Grant Funding or Award to NGOsThis is one of the most popular scams going around the internet. NGOs unexpectedly receive an email or a social media post or a WhatsApp/text message which says that a certain Foundation has selected your organization to offer grant funding and you just need to respond to this email. When gullible NGOs respond back and start a chain of email communication with the fraudster, they end up paying some money with the hope of getting this ‘large’ … [Read more...] about What are the types of Scams NGOs should be aware of?
Financial Management is a vital activity in any organization. It is the process of planning, organizing, controlling and monitoring financial resources with a view to achieve organizational goals and objectives. It is an ideal practice for controlling the financial activities of an organization such as procurement of funds, utilization of funds, accounting, payments, risk assessment and every other thing related to money.In other terms, Financial Management is the application of general … [Read more...] about Why is financial management important for NGOs
The COVID-19 or Coronavirus crisis has made a tremendous cross-sectoral impact across most of the countries around the world. The entire social, economic and cultural structure is gradually transforming into an unexpected reality. Poor communities have become more vulnerable to the basic issues of livelihood, hunger, housing and shelter.International and local donor agencies, corporates and governments have announced several new multi-million grant programs across different countries to address … [Read more...] about How NGOs can develop a quick Proposal Concept Note to apply for Grants to address the COVID-19 impact?
From an NGO point of view, sustainability means continuing to perform and deliver project benefits to the primary target group after the funding from a donor terminates. In other words, sustainability is to maintain and continue your efforts after the funding is over. Below mentioned are some ways to achieve Institutional and Organizational Sustainability: Explore new opportunities: Keep a flexible approach while looking for new opportunities you may have to modify your priorities to … [Read more...] about What are the ways to achieve Institutional and Organizational Sustainability?
Here are the steps to follow in order to reach a wide audience on Instagram to mark the digital and social existence of your NGO: A Business Profile Instagram for Business is incredibly powerful in helping you understand and interact with your target audience. It also reflects a professionally run organization, and a complete profile can help users contact you directly via DM (Direct Message), Phone, Email, or even find directions on Map. It only takes a matter of clicks to switch from a … [Read more...] about How can I use Instagram effectively to bring a wide audience to my NGO profile?
Researches and user studies show that Twitter users raise much more funds online than those NGOs who don’t use Twitter. Apart from fundraising, it can also result in increased awareness about a cause, more active volunteer engagement, brand-building, and so much more. So here are the steps to get started with Twitter and make the best use of this platform:Define who you are:The first thing to do after opening an account on Twitter is to customize your account. Your account will define who you … [Read more...] about How to get started with Twitter?
This article we will help you learn the basics of Donor Relation Management.What is Donor Relationship Management?Donor relationship management (DRM) is the process in which an organization strengthens the relationship with donors to enhance donor engagement and donor retention.DRM is a comprehensive approach that considers a lot of factors, taking note of which facilitates long term donor engagement leading to sustainable resources and funding opportunities.Methodology for effective DRMEngaging … [Read more...] about How to build long-term relationship with donors?
Here are some tips on how to manage fundraising.1. Building TrustIn all aspects of grant management, problems can be avoided with clear and regular communications with grants officers. Put everything in writing!2. Observe project start and end dates for spendingDon’t make payments or enter into commitments before the agreed contract start date. All invoices must be dated between the official start and end dates. It is OK to spend right up to the of the end of contract date as long as the invoice … [Read more...] about How can small NGOs manage their fundraising?
Here is a short and simple guide about the process and steps to plan one:Planning the campaign: Every successful activity has undergone meticulous planning first. So plan your campaign well in advance to make it successful. Plan the campaign timing, duration, and other details. Plan for human resource, which would mean both picking a team with suitable and enthusiastic people from your organization, and involving volunteers also. One can really say that in case of crowdfunding effort, ‘the more … [Read more...] about How can NGOs participate in Crowdfunding?
What Is a Communications Plan?A communications plan is a document that guides the external communications efforts of an organization. It helps an NGO strategically focus its communication and outreach efforts around a certain set of goals – usually the mission and objectives of an organization. A communications plan is necessary to help an NGO effectively promote its work in the public and donors eyes.Communications plans help NGOs accomplish this in a number of ways. First, a plan assists an … [Read more...] about How to Create a Communications Plan for Your NGO?
Here is how to form a strategic plan for your NGO:Decide who will facilitate the discussions and who will participate. Ensure all key stakeholders participate in the process, as that is the best way possible to devise a strategic plan.The analysis must begin with an attempt towards understanding the internal environment, which means identifying strengths and weaknesses of the organization. What are the core strengths, core competencies of your NGO? Why are donors giving to your NGO? What makes … [Read more...] about How NGOs can form a strategic plan?
A concept note is the shortest expression of your project idea on a paper. It is a brief written note, giving an introduction to your project and your organization. If your NGO is seeking to raise funds for a project, then the first thing you would do is develop a short note of this project, explaining what it is and why it is required.Most donor agencies interested in providing funding support to NGOs prefer to receive an outline from them about the prospective project. As proposals are lengthy … [Read more...] about What is a Concept Note and why NGOs are required to develop it?
The term "Non-Governmental Organization" (NGO) first came in to use in the year 1945. The term was coined during one of the conferences of The United Nations, as a measure to distinguish organizations from inter-governmental and member organizations.Though the term NGO received recognition only after 1945, studies suggest that several organizations were actively engaged against slavery, racism and women suffrage during the late eighteenth century.NGO is a broad term encompassing organizations, … [Read more...] about What is an NGO?
Develop a financial plan outlining the various options available for expanding your resource stream. You may have to undertake proper research to understand about the various options that can be used to maintain a steady flow of funds. Also this will help you to understand your potential donors and their priority areas. Some of the options that can be used by you are:Sale of product: Some of the products that your organization produces can be sold in the market. This may not be a huge amount but … [Read more...] about How will you ensure financial sustainability?
Yes, there is a virtual training program and crowdfunding campaign named 'The GlobalGiving Accelerator' that will help to take fundraising to the next level. Following an optional one-week training curriculum, applicants’ will be entered into an Accelerator campaign where they’ll raise at least $5,000 total from a minimum of 40 different donors in order to graduate and secure a permanent fundraising spot on the GlobalGiving platform. What does this program offer? Benefits for … [Read more...] about I want to scale up fundraising, may I know of any crowdfunding campaign that will help me to achieve the same?
The steps to organising a donor visit can be divided into three phases. The overall duration of the three phases can be depending upon how intensive the visit is. Normally, this overall duration could be of about a month and a half. Phase 1- Pre-visit This is about a month duration or so, depending upon the kind of preparations required for conducting the visit. Some of the key activities conducted during this phase include: Identification of the project for the visit- The first step in … [Read more...] about What are the three phases to organising a Donor Visit?
Many small, grassroots, and start-up NGOs eagerly look for their first grant to grow their program. But after sending out dozens of request for funding by post and email to scores of donors they either never hear back or are rejected.Here are some of the main reasons you get ignored or rejected:Donors get a high volume of applications and can only fund a fraction even of those who meet all their requirements.When we researched funding by the UN Democracy Fund (UNDEF), we found that in 2015 they … [Read more...] about Why Do Donors Hate Me?
Here are some ways in which volunteers can help you in raising funds for your organization:1. Bringing in passion and enthusiasm:Volunteers are passionate people who are contributing their time towards a cause. This makes them special. They like to associate with your organization because of their passion, now it is up to you how you channel and tap their energies. They usually bring a lot of new ideas to the table. Make sure you are able to put these to use. You might have a fundraising map or … [Read more...] about How can Volunteers helps in raising funds?
Explore new opportunities: Keep a flexible approach while looking for new opportunities you may have to modify your priorities to adopt to changes.Develop new partnerships: To develop a sustainable organization you should develop new partnerships. These partnerships will make you stable and will also help you in taking your mission ahead.Boost existing relations: Along with investing time and energy on developing new partnerships it is equally important that you manage existing relations with … [Read more...] about What are the ways to achieve Institutional and Organizational Sustainability?
Multilateral agencies like the UN, the World Bank and others provide multilateral aid to developing countries. The significance of this type of aid is the very large scale under which it operates and provides support for addressing issues related to poverty, economic development, human rights, healthcare, peace and development and other areas.According to the Australian Government’s Department of Foreign Affairs and Trade, “Working with multilateral organisations can bring…benefits” such as … [Read more...] about How to get involved with Multilateral Donors?
Accountability basically refers to an organization being answerable to a third party. It refers to the obligation of an individual or organization to account for its activities, accept responsibility for them, and to disclose the results in a transparent manner.Aspects of AccountabilityAs an NGO you are accountable to donors, project partners, local communities and considering these, experts have suggested four aspects of accountability for an NGO.Upward Accountability: This refers to the … [Read more...] about How can we make our organization accountable?
Bilateral donor funding refers to the donor country’s Government aid to recipient country in a Government-to-Government or a Government-to-NGO/Civil Society partnership. It is part of the Official Development Assistance (ODA) policies of the member countries of the Organization for Economic Cooperation and Development (OECD) which are working towards economic progress and trade. They play a major role in providing development funding to Governments and Civil Society mostly in developing … [Read more...] about How can NGOs apply and get grants from Bilateral Donor Agencies?
A fundraising strategy helps you to identify financial needs of your organization and accordingly outline the activities required to meet those needs. It typically helps you to plan the fundraising process for a period of 3-5 years by setting necessary deadlines and responsibilities.The primary purpose of a fundraising strategy is to prioritize activities to ensure fund flows through varied sources to help the organization in sustaining its activities. The best way to start writing the … [Read more...] about How can I write a fundraising strategy for my NGO?
There are several sources for you to avail funding for your organization, and to make the most of this opportunity, you will have to understand the various types of donors, their priorities and their core values. Most donors can be classified in to the following categories:Foundations: Foundations are non-governmental entities that are established to provide grants to smaller organization, research institutions and NGOs. Most NGOs rely heavily on foundations mainly because they provide grants … [Read more...] about What are the different types of donors supporting NGOs around the world?
A high donor retention rate means less resources spent, and more received. So, NGOs need to work on donor acquisition and retention strategies too. Here are some simple but very effective tips for NGO to achieve good retention rates.Know your donors:Knowing the donors and their intent towards investing in social causes is the first step for true engagement. Some donors might want to engage themselves, my means of volunteers, and participation in the various events of the NGO; while others might … [Read more...] about What kind of tricks can be done for donor retention?
5 Steps to Fundraising Success for Small and Grassroots NGOsStep 1: Know your organization’s needs Step 2. Research donors that are a match for your NGOStep 3. Network and reach out to these donors before sending a proposalStep 4. Develop a great applicationStep 5. Follow up and persist … [Read more...] about How to raise fund for an NGO?
Peer-to-peer fundraising or P2P fundraising is getting a lot of attention by nonprofits these days. Although crowdfunding and P2P are being used interchangeably, it is important to note that the two are different. P2P fundraising is a specific type of crowdfunding, wherein you can leverage your supporters and advocates to raise funds for your non-profit. It helps you reach a large number of audiences and donors, with added advantage of increased network, as it is the network of your supporters … [Read more...] about Is the Peer-to-peer Fundraising is beneficial in Nonprofit World?
There are a set of core values that every NGO should adopt when thinking of setting up an NGO. NGOs are voluntary organizations dedicated for a cause and it is essential that they follow a belief system that reflects their approach.Following are some of the core values, NGOs should adopt when establishing an NGO:Service beyond self: The very purpose of NGOs is to serve others. Integrating this value in the overall working of the NGO not only makes them socially acceptable, but it also makes them … [Read more...] about What are the core values one should follow when establishing an NGO?
In some project proposal formats, you may have come across ‘staff time’ or the number of ‘man-hours’ required in the project. Large donors are very meticulous about these details and require minute calculations for the money they are going to give to organizations. So they expect budgets to be clear to the last detail.Salaries are a very sensitive part of the project budget – even for the donors. More and more funders are resisting allocating money for salaries and overheads. As they tend to … [Read more...] about How to calculate staff time in a project budget?
Core funding is usually defined as financial support that covers basic “core” organizational and administrative costs of an NGO, including salaries of non-project staff, rent, equipment, utilities, and communications.Core funding is sometimes called indirect funding, cost recovery, administrative cost, overhead, or unrestricted funding. Core funding should be understood as covering expenses that are required to keep the NGO functioning independent of any projects being implemented.Why is core … [Read more...] about What is Core Funding and How to Get it?
Many-a-times, nonprofits need to make a lot of efforts to reach out to a corporate, to make them listen to what they have to ask for, and to tell them why they stand out by the good work they do.Being able to schedule a meeting with them is a good indication for the potential collaborations or seeking corporate funding or sponsorship for your organization.So here are a few tips to help you prepare for the face-to-face meeting.AppointmentsYour first meeting with a corporate can make you nervous. … [Read more...] about How to make a first contact with corporate donors?
Non-profits need resources to run themselves. These resources are not limited to financial resources. If properly planned and sought, non-financial resources can also play a crucial role in the growth and development of a non-profit organization. What are these non-financial resources that NGOs must look out for? How can they raise these resources? Some of these questions are answered here:What are non-financial resources?There are many. Some examples are:In-kind gifts and … [Read more...] about How NGOs can raise non-financial support for their cause?
The First Steps towards developing a Proper Concept NoteIf you have a project idea in mind and you know the right donor agency to apply, then it is fairly easy to come up with a proper concept note. So the first step here is your project idea!You should then start searching for your donor agencies that can possibly fund your idea. It is easier to write the concept note after you have identified your donors because there are vast differences in their systems of accepting your project idea. Like … [Read more...] about How to Write Concept Notes?