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You are here: Home / imp / Why is it necessary to have a Board of Members in an NGO? What are their functions?

Why is it necessary to have a Board of Members in an NGO? What are their functions?

The NGO board comprises of individuals who are appointed to provide oversight to the organization. As you proceed towards establishing the NGO, you will require advice from people who are experts in their respective field of work. To start with you can establish an initial board of comprising of 4- 5 individuals who are passionate about your cause and are willing to support your organization.

The role of the initial board members will be to:

  • Establish the organizations value, mission and vision statement.
  • Constitute the bye-laws, article of incorporation and other procedures.
  • Register the organization
  • Develop projects, proposals and concept notes for initial donor engagement.
  • Conduct initial meetings with donors and government agencies.
  • Creating management and administration structure by developing necessary rules and regulations.

Hiring office staff.

Initial Board of directors govern the organization along with carrying out managerial and project related functions. Once the NGO receives its first funding, the role of these board members will be restricted to governance of the organization.

With the growing need to enhance good governance structures, transparency and accountancy in NGOs, the role of Board members in NGOs has significantly grown in the last few years. There are several functions that the Board performs for the successful management and governance of the NGO. Typically, in a well-established organization, the board is responsible for the following:

1. Compliance of the organization to its Mission and Vision: A board of directors not only establishes the values, vision and mission of the organization, but also ensures that it lives up to these. The Board evaluates the various activities to see if they are in line with organizations vision and mission.

2. Establishing Fundraising Goals: Board members along with the executive director of the NGO establish the fundraising goals for the NGO. They may also help the NGO in establishing contacts with donor agencies and corporate houses.

3. Assessment of NGO activities: Board members regularly evaluate and assess the working of the NGO, through reports and discussions. Based on the assessment, the board members suggest revision, modification and restructuring of current projects and programs.

4. Establishing policies: Board members draft policies and protocols for smooth functioning of the organization. These policies may be related to human resource management, communication, fundraising, administration and procurement etc.

5. Hiring the executive director: The responsibility of hiring the executive officer lies completely in the hands of the board members. The board members should develop the ToRs for the position of the executive director and then accordingly identify the right candidate for the job.

6. Financial health of the organization: The board is responsible for ensuring that the NGO utilizes the funds judiciously and remains financially secure. Board members develop a comprehensive financial policy to achieve accountability and transparency.

7. Annual budget and annual work-plan: Board members develop and approve budget on an annual basis. Based on the approved budget, a work-plan is drafted to carry out various activities as per the budget.

8. NGO representation: Board members are the face of the NGO. They represent and promote the organization in various events and functions.

Can you give an example of a Personalized or Sophisticated Scam carried out with tailored communication?

What are sophisticated scams? Can NGOs be targeted with sophisticated scams?

74. How can the NGO ensure that its digital fundraising strategies remain authentic and aligned with its mission while embracing innovative trends?

73. What online fundraising tools (e.g., crowdfunding platforms, peer-to-peer fundraising) can the NGO leverage to maximize contributions?

72. How can the NGO use data analytics to optimize digital fundraising campaigns and target specific donor segments?

71. What strategies can be used to convert social media followers into recurring donors or long-term supporters?

70. How can the NGO create a seamless donation experience on its website and mobile platforms to encourage online giving?

69. What role does email marketing play in the NGO’s overall digital fundraising strategy?

68. How can the NGO leverage influencer partnerships or brand ambassadors to amplify its message and fundraising efforts?

67. What metrics (e.g., engagement rates, follower growth, click-through rates) are used to measure the success of social media campaigns?

66. How can the NGO use paid advertising (e.g., Facebook Ads, Google Ad Grants) to increase visibility and attract new donors?

65. What is the NGO’s social media content strategy, and how often are posts made to keep followers engaged?

65. What is the NGO’s social media content strategy, and how often are posts made to keep followers engaged?

64. How can the NGO craft a compelling digital story to engage supporters and inspire donations online?

63. What social media platforms are most effective for reaching the NGO’s target audience (e.g., Facebook, Instagram, Twitter, LinkedIn)?

62. What mechanisms are in place for stakeholders (e.g., donors, beneficiaries, staff) to provide input or feedback on governance and leadership decisions?

61. How does the NGO promote diversity, equity, and inclusion within its leadership, board, and organizational structure?

60. What succession planning strategies are in place to ensure continuity in leadership during transitions?

59. How are conflicts of interest managed within the board and leadership team to ensure ethical governance?

58. What is the process for evaluating the performance of the board, executive leadership, and the NGO as a whole?

57. How does the board work with the executive leadership to establish clear boundaries between governance and management?

56. What is the role of the executive leadership (e.g., CEO, Executive Director) in driving the organization’s operations and achieving its goals?

55. How does the board ensure that the NGO is adhering to its mission, values, and strategic objectives?

54. What governance policies and procedures are in place to ensure accountability, transparency, and ethical decision-making?

53. How often does the board meet, and what processes are in place to ensure productive and effective meetings?

52. What is the process for selecting, appointing, and renewing board members to maintain a strong and diverse leadership team?

51. How is the NGO’s board structured, and what skills or expertise are required from board members to ensure effective leadership?

50. What are the roles and responsibilities of the board of directors, and how do they contribute to the NGO’s overall governance?

49. How does the NGO balance quantitative (e.g., numbers, statistics) and qualitative (e.g., stories, experiences) data in its evaluations?

48. What role do donors and stakeholders play in the M&E process, and how are results communicated to them?

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