Ask at fundsforNGOs

Grants and Resources for Sustainability

  • Subscribe for Free
  • Premium Sign in
  • Premium Sign up
  • Home
  • Latest Funds
  • Free Sample Proposals
  • News
  • Q&A
  • Jobs
  • Premium
  • Submit Your Grant
  • About us
  • Contact
You are here: Home / No Category / What are the three phases to organising a Donor Visit?

What are the three phases to organising a Donor Visit?

The steps to organising a donor visit can be divided into three phases. The overall duration of the three phases can be depending upon how intensive the visit is. Normally, this overall duration could be of about a month and a half.

Phase 1- Pre-visit

This is about a month duration or so, depending upon the kind of preparations required for conducting the visit. Some of the key activities conducted during this phase include:

  • Identification of the project for the visit- The first step in organising a donor visit is to identify the project. This will depend on various factors like the interest/mission/cause of the donor agency; kind of project the donor is interested to visit; total time the donor can commit for the visit; when would the donor like to visit and it’s feasibility; how long is the donor willing to travel, etc. Based on this, identify the project in consultation with the project team.
  • Develop a detailed note on the project and the visit- Once the project is identified develop a detailed note on the project including background information, status before the project was initiated, duration, project activities, changes that have happened since the project is initiated, etc. The note must also cover expectations from the donor during the visit including field conditions or any other specific aspect regarding the project such as cultural conditions, etc. and some key do’s and don’ts including clothes to wear, aspects can discuss, etc. particularly because the donor may not be aware of the socio-economic and other field conditions. But again, these should be communicated in a firm yet polite manner.
  • Clarifications on the cost- It is advisable to request donor to cover their personal costs till they reach project location. On-field expenses, field location to beneficiaries’ location, etc, could be covered from the project. This is also important to ensure that the funds committed for the project are directed only for on-ground activities and it creates a positive impression among the donor as well. A donor who is committing her/his time will definitely be willing to support her/his own expenses but it’s important that this should be communicated to them before the visit. Read More

cats

 

How will you ensure financial sustainability?

What is an NGO?

What is a Concept Note and why NGOs are required to develop it?

How NGOs can form a strategic plan?

How to Create a Communications Plan for Your NGO?

How can NGOs participate in Crowdfunding?

How to build long-term relationship with donors?

How can small NGOs manage their fundraising?

How to get started with Twitter?

How NGOs can develop a quick Proposal Concept Note to apply for Grants to address the COVID-19 impact?

Why is financial management important for NGOs

How NGOs can identify Genuine Grant Opportunities and Donor Organizations and avoid Scams?

What are the types of Scams NGOs should be aware of?

What type of Project Titles Could impress a Donor?

How can NGOs ensure that they achieve programmatic sustainability?

What steps do NGOs need to follow to remain sustainable?

What are the challenges and problems in writing proposals for raising funds for my NGO?

What to do if your grant proposal is rejected?

What do funders look for in a grantee?

How to establish Effective Governance in Your NGO?

How Marketing and Communication Strategies can help NGOs achieve Fundraising Success?

What should one keep in mind while managing NGO finances?

How to research ideas before writing the Concept Note?

How to Get Core Funding?

Can you give me a list of management policies used by NGOs?

Why are the concepts of transparency and accountability important for NGOs?

What is Succession Planning?

What is Donor Relation Management?

What are the tips to boost funding efforts?

What are some online and offline fundraising tips for NGOs?

What areas of work will attract Large Funding for NGOs?

How to Identify, Manage and Motivate Fundraisers for Your Organization?

How to create successful partnerships with NGOs

How Social Media is helpful to Enhance NGO Visibility?

How NGOs can avoid falling for phishing emails?

What is a Non-Governmental Organization?

How to develop Bye-laws for my NGO?

How does USAID support NGOs?

What can NGOs do if they come across a scam?

What are the some of the common signs of a scam to trap NGOs?

How to easily Write the Various Elements of Your Project Proposal?

What goes into the content of a Concept Note?

How to manage an NGO in the time of COVID-19

How can I start developing a project budget?

How do I Write a Master Proposal?

How can I use Project Activities to prepare my project’s budget?

How can I form an NGO Board?

Why is it necessary to have a Board of Members in an NGO? What are their functions?

How to write the Articles of Incorporation for my NGO?

Which Foreign Embassies should approach to apply for grants?

All Rights Reserved © FUNDSFORNGOS, LLC. Unless otherwise specified, this website is not affiliated to any of the organizations mentioned above in any manner. The material provided here is solely for informational purposes only without any warranty. Visitors are advised to use it at their own discretion. FUNDSFORNGOS LLC 140 Broadway 46th Floor New York, NY 10005 United States. Privacy Policy

Subscribe to Get the Latest Q&A

Click here to Subscribe
We promise never to spam or share your information.

Go to mobile version